Multi-Signature Selector

Overview

The Outlook Add-in Multi-Signature Selector allows users to switch between multiple assigned signatures directly within the add-in. This feature is useful for organizations where employees need different signatures based on departments, roles, or use cases.

This guide explains how to enable multi-signature selection, configure signature priority, define behavior across devices (Desktop, OWA, Mobile), and manage user preferences to ensure a seamless signature experience.

Configuring Multi-Signature Selection in the Outlook Add-in

Default and Secondary Templates

• The default template (e.g., allusers) should be assigned at the top in Signature Assignment to ensure everyone receives priority routing.

  • If users do not require a default signature but need multiple options, prioritize routes or departments based on the required signatures for each group.

• Secondary templates should be listed below the default.

  • Assign templates by department if specific users need different signatures.

Template Behavior by Device

• Mobile (Stamping): Automatically applies the top-priority (default) template through stamping.

• Desktop/OWA/Outlook for Mobile: Users can manually select a signature through the Outlook add-in.

Reset vs. Save User Choice

• To reset to the default signature every time, turn OFF "Allow Default Override (Multiple Signatures)".

• To save the user’s last selected signature, turn ON "Allow Default Override (Multiple Signatures)".

  • If a company needs to revert to priority-based signature assignment, turn this setting OFF.

Enabling & Testing

1. Enable Multiple Signatures in Domain Settings to allow users to select from a drop-down menu.

2. Test to ensure signatures are routing correctly and the selected behavior is working as expected.