Gmail Launch - Everything You Need to Know

Properly communicating the Opensense launch can make the difference between receiving a few support emails, or way more than necessary if it's done poorly. To make it as easy as possible for you to take flight, here's an email example to get you started with your launch communications!

This email template was submitted with love by one of our customers who have successfully launched their email signatures! It's a great place to start, but remember that your email communication should be customized to your unique use case before sending out. This is the best time to prevent confusion for the end user. Additionally, we have highlighted any items that need to be personalized before sending out.

Dear Employees,

In an effort to present a stronger unified brand to our customers, we will be implementing a standardized email signature for all employees. Using a service called Opensense, the marketing team will now centrally manage the style and format of email signatures while employee contact information will be synced from our company directory. This ensures that our corporate email communications will have a consistent appearance going forward.

This will also allow marketing an opportunity to routinely update email signatures with relevant banners for upcoming webinars, live demos, tradeshow events, etc.

Additionally, this makes your life easier since you will never have to worry about editing or adding anything to your CompanyName email signature again!

Highlights of the new email signature block are:

You will receive an email from our team on Monday, May 18th with additional instructions on how to get this set up for your emails going forward.

If your signature contains incorrect contact information, or you require any other assistance setting up your email signature, please contact Jane Doe for support: Jane.Doe@ABC.com

Please do not add quotations, tag lines, memes, videos, alternative legal disclaimers, font changes, color changes, logos, etc. If you believe that you have a legitimate case for adding or changing something on your signature block please reach out to Jane Doe: Jane.Doe@ABC.com and your request will be reviewed, and considered, by Marketing

We greatly appreciate your help in setting up your signatures.

Thank you!

Hey Team!

We have activated your new signatures in partnership with Opensense who is helping us present a more unified brand. There are only a few simple steps that should take less than 5 minutes to get this set up on all your emails going forward.

Gmail on Web Browser

• Refresh your web page. When you click Compose, your new email signature should now populate!
• Go to Settings -> General -> Scroll Down to Signature Settings
• Ensure the “My Signature” is selected as default “for new emails use” and “on reply/forward use” for all corporate email addresses (including alias accounts).
• Directly below your signature settings, activate the checkbox that says “insert signature before quoted text”

Mobile Devices (phones, tablets, etc.)

• On Monday afternoon, you will receive an email from Opensense (notifications@opensense.com) directing you to copy your new signature.
• You will need to copy this signature “block” one time into each mobile device that you send emails from.
• Different devices have different settings - If you need guidance on how to set this up feel free to reference the attached document with step by step instructions.

Once Opensense is activated, you will not see your email signature when you hit Send, but it will be added automatically along with any current featured banner ad. Once we have launched, you can send yourself a test email to your personal email or a colleague to check it out, as it will not show up when composing an email or in your sent emails.