Department Fields

Updated 1 week ago by Laura Goepel

Do your departments have unique features that you want displayed on their signature? Instead of creating a new signature template for these departments, consider using department fields to customize the signature. Even images can be inserted into the signature as a department field.

Uses for department fields

  • Sub-brand logos
  • Sub-brand social media icon links
  • Department wide phone numbers, addresses or fax numbers
  • Link to webinars specific to a department
  • More...
Before you begin, you must first setup a department. Members of the department can be synced in from directory groups, or uploaded directly into Opensense.

Concept and Setup

The signature template will be setup with fields. The data from the fields will pull from the Department Fields for all members of the department. This is because department fields are a higher priority than user Compliance fields and data in the signature block.

Department Profile with Profile Fields:
Signature Template with Hidden Department Fields:
Signature Block in the Compose Window:
Transformed Signature:

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