Department fields

Overview

Do your departments have unique features that you want to show in their signatures? Instead of creating a new signature template for each department, consider using department fields to customize the signature. You can also insert images into the signature as department fields.

Uses for department fields

• Sub-brand logos
• Sub-brand social media icon links
• Department-wide phone numbers, addresses, or fax numbers
• Links to webinars specific to a department

Setup

The signature template is set up with fields. For all members of the department, the field data comes from the department fields. This is because department fields have a higher priority than user Compliance fields and the data in the signature block.

This example shows the four parts, from the department’s fields to the signature recipients see. The template uses hidden fields for the department fields.

Department profile · With profile fields

Signature template · With hidden department fields

Signature block · In the compose window

Transformed signature · What recipients see

Classic UI

The screenshots show the classic Opensense UI, where departments are under Signatures > Departments. In the New UI, groups are under Manage > Groups.

What’s next

• Condensing many signatures into one (Liquid templates)
• Conditional fields (Liquid templates)
• Hidden fields (Liquid templates)
• Field data priority with department fields

For further help, contact Opensense Support at help@opensense.com.