How to Add Headshots to Email Signatures

Updated 3 months ago by Tori Scharadin

Before you can add headshots to a signature, the signature design’s HTML code must include a headshot placeholder. Contact help@opensense.com

Summary

Add a headshot to an employee’s Opensense signature. This how-to guide includes two methods:

  1. Automatically pulling employee directory thumbnail images into the Opensense signature (most common)
  2. Uploading images into Opensense, to be automatically pulled into users’ signatures as their headshot
You can choose to make the image inline, which changes how images are delivered. For more information about inline vs hosted images please visit: https://support.opensense.com/in-line-vs.-hosted-images

Directory/Automatic Headshots 

Contact help@opensense.com for more information 

Headshots Using Directory Thumbnails

A URL in your signature design will automatically pull an image associated with an employee from your directory. If a headshot is not present, option to collapse photo placeholder in signature or fallback to a photo file named default_photo in Opensense image repository. 

This link pulls images in the following hierarchy:

  1. Image bucket: username.png
  2. Image bucket: username.jpg
  3. Google/O365 Profile Photo
  4. Image bucket: default_photo.png

Email help@opensense.com for help using this URL

Upload Headshots into Opensense

Upload An Individual Headshot

Prepping Your Image Files for upload (jpeg, jpg, or png)

  1. Ensure user headshots are named via their username (tori.scharadin@opensense.com headshot image file is named tori.scharadin.png or tori.scharadin.jpeg like in the screenshot). IMPORTANT - file name should be all lowercase letters!

  1. Ensure the default photo that will appear if no headshot is found, is named default_photo (screenshot)

  1. Once logged in, go to the image bucket by clicking on Images in the Marketing drop down menu

  1. In the Image bucket, click on the green + ADD NEW IMAGE button on the top left

  1. In the new box that appears, click the purple Upload Image button

  1. Upload employee headshot image
You can choose to make the image inline, which changes how images are delivered. For more information about inline vs hosted images please visit: https://support.opensense.com/in-line-vs.-hosted-images
  1. Once uploaded, Click Save

  1. The headshot will now appear in your image bucket

Bulk Upload Headshots

Prepping Your Image Files for upload (jpeg, jpg, or png)

  1. Ensure user headshots are named via their username (tori.scharadin@opensense.com headshot image file is named tori.scharadin.png or tori.scharadin.jpeg like in the screenshot). IMPORTANT - file name should be all lowercase letters!

  1. Ensure the default photo that will appear if no headshot is found, is named default_photo (screenshot)

  1. To upload multiple headshots at once, click on the SELECT FILES button in the Bulk Upload section on the left

  1. Once you select the images and upload them, click Reload Images to see them in the image bucket

  1. Uploaded images with the specified names will show for the associated email address. The default photo will appear if there is an image placeholder, but no user photo to pull in.

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