Overview
Opensense's MySig Explained
- Give employees a landing page to create their Opensense signature. A one time copy/paste into their signature settings is all it takes for beautiful email signatures on all devices and apps.
Deployment Tips and Best Practices
- Best day to deploy: Early in the week to give users the week for adoption.
End User Experience
- Employees will receive a company branded landing page with any instructions you would like to include. They will fill in their signature field data into a form. A simple one time copy and paste of their Opensense signature into any devices they are sending emails from is all it takes. Your branded
document contains set up instructions for major desktop and mobile applications. - The default signature will appear as plain text, and the recipient will always receive the beautiful email signature design that is centrally managed by Marketing. Your branded Opensense Signature Instructions document showcases this transformation.
Internal Launch Communications
Properly communicating the Opensense launch can make the difference between receiving a few support emails, or way more than necessary if it's done poorly. To make it as easy as possible for you to take flight, here's an email example to get you started with your launch communications!
This email template was submitted with love by one of our customers who has successfully launched their email signatures via the MySig landing page! This template is a great place to start, but remember that your email communication should be customized to your unique company instructions and requirements before sending out. This is the best time to prevent confusion for the end user. Additionally, we have highlighted any items that need to be personalized before sending out.
Send 3 Days before Launch (Email Announcement 1/2)
To: All Employees
Subject: Standardized Corporate Email Signature
In an effort to present a stronger unified brand to our customers, we will be implementing a standardized email signature for all employees. Using a service called Opensense, the marketing team will now centrally manage the style and format of email signatures while employee contact information will be synced from our company directory. This ensures corporate email communications have a consistent appearance going forward.
This will also allow marketing an opportunity to routinely update email signatures with relevant banners such as a banner for upcoming webinars, live demos, tradeshow events, etc.
Additionally, this makes your life easier as you will never have to worry about editing or adding anything to your CompanyName email signature again!
Highlights of the new email signature block are:
You will receive an email from our team on Monday, May 18th with a link to set up your email signature.
If your signature contains incorrect contact information or you require any other assistance setting up your email signature, please contact Jane Doe for support: Jane.Doe@abc.com
Please do not add quotations, tag lines, memes, videos, alternative legal disclaimers, font changes, color changes, logos, etc. If you believe that you have a legitimate case for adding or changing something on your signature block please reach out to Jane Doe: Jane.Doe@ABC.com and your request will be reviewed and considered by Marketing.
We greatly appreciate your help in setting up your signatures.
Thank you!
- Announce on an all hands meeting for an engaging launch
- Support requests tend to subside after a week or so after launch
Send Day of Launch (Email Announcement 2/2)
To: All Employees
Subject: Corporate Email Signature Launch Today
You can now create your signature at this landing page: smart. opensense.com/mysig. Please take a moment to read the attached document to set up this new signature block on your corporate device(s). It also contains step-by-step instructions for a variety of email clients – including Outlook, Outlook Web Access, iPhone & Android. This document will contain frequently asked questions, and will also showcase the transformation of your email signature, seen below:
The signature will appear as plain text when sending an email, and the recipient will always receive the branded email signature design that is centrally managed by Marketing. You can send yourself a test email to your personal email or a colleague to confirm it's working as expected before sending an external email.
Due to contact information being synced with our company directory, any changes made directly to your signature block will be overwritten by directory info when sending email. If your signature contains incorrect info or you require any other assistance setting up your email signature, please contact our IT Helpdesk for support: help@ABC.com.
Do not add quotations, tag lines, former acquired company names, memes, videos, alternate legal disclaimers, font changes, color changes, font changes, Manufacturer logos, certifications etc. If you believe that you have a legitimate case for adding or changing something on your signature block please get approval from your manager, place an IT service ticket stating what you want and your request will be reviewed by Marketing for consideration. Do not make changes on your own. Thanks for your cooperation.