Stamping Launch Guide - Everything You Need to Know

Properly communicating the Opensense launch can make the difference between receiving a few support emails, or way more than necessary if it's done poorly. To make it as easy as possible for you to take flight, here's an email example to get you started with your launch communications!

This email template was submitted with love by one of our customers who have successfully launched their email signatures! It's a great place to start, but remember that your email communication should be customized to your unique use case before sending out. This is the best time to prevent confusion for the end user. Additionally, we have highlighted any items that need to be personalized before sending out.

All Company Employees

Date

Dear Team,

In an effort to present a stronger unified brand to our customers, we will be implementing a standardized email signature for all employees. Using a service called Opensense, the marketing team will now centrally manage the style and format of email signatures while employee contact information will be synced from our company directory. This means your email signature on all emails from any device will be beautiful and up to date with all of the latest messaging, and best of all there is very little required on your end!

Highlights of the new email signature block are:

We ask that you help us in this facet of our launch by taking the following steps -

• Delete your email signature in Outlook. Do this by clicking on Signature on the tool bar of an individual email, select Delete Signature
• Delete your email signature on any devices you're sending emails from

Once Opensense is activated, you will not see your email signature when you hit Send, but it will be added automatically along with any current featured banner ad. Once we have launched, you can send yourself a test email to your personal email or a colleague to check it out, as it will not show up when composing an email or in your sent emails.

If you have any questions with these steps, please give me a call at 123-456-6789 or send me an email at jane.doe@email.com.

Rarely, customers will encounter placement issues, where the stamped signature may be applied at the footer of the email thread instead of in the last message sent. If you encounter this or notice the signature is being stamped on somewhere it shouldn't be, please follow this guide for placement issues.