Overview
This guide provides step-by-step instructions for deploying the Opensense Outlook Add-in across your Microsoft 365 organization, ensuring seamless email signature integration and proper configuration for end users.
Step 1: Adjust Add-in Scope
Access Integrated Apps
Sign in to the Microsoft 365 Admin Center at admin.microsoft.com.
Navigate to Settings > Integrated Apps.
Locate and select Opensense Email Signatures from the list.
Modify Scope
Review the current deployment scope, which can be one of the following:
Entire Organization– Applies the add-in to all users.
Use this option only if all outbound emails should receive an Opensense signature.
Specific Users/Groups– Targets specific individuals or groups.
Ensure that all required users are included in the assigned group.
Just Me – Only applies to the administrator for testing purposes.
Click Update to save changes.
Microsoft does not support using nested groups for deploying the Outlook add-in. Microsoft supporting documentation can be found here.
Step 2: Add Users to the Scoped Group
If the add-in is deployed to Specific Users/Groups, ensure that all intended users are included.
Adding Users to the Group
Sign in to the Microsoft 365 Admin Center at admin.microsoft.com.
Navigate to Groups > Active Groups.
Locate the group assigned to the Opensense add-in (opensense_addin@customer.com).
Click Members, then select Add Members.
Search for and select the users who should receive the Opensense signature.
Click Save to confirm changes.
Note: If users are removed from the group, they will no longer receive Opensense signatures after approximately 48-72 hours.
Step 3: Re-Grant Admin Consent for Enterprise Applications
Microsoft does not support nested groups for deploying the Outlook add-in, requiring direct group assignments. End users must accept permissions when prompted, or the add-in will not function. To prevent issues, use admin-consent approval to eliminate manual permission acceptance.
Access Enterprise Applications
Sign in to the Azure Portal at portal.azure.com.
Navigate to Azure Active Directory > Enterprise Applications.
Search for and select Opensense Email Signatures.
Grant Admin Consent
Go to the Permissions section under Security.
Click Grant Admin Consent for [Your Organization].
Confirm the consent to allow the required permissions.
Note: Changes may take up to 72 hours to fully propagate across all services.
Step 4: Important Considerations and Support
Propagation Time
Any changes to scope or permissions may take up to 72 hours to fully apply across the organization.
Encourage users to restart their Outlook application to expedite the process.
Testing Before Full Deployment
Before applying to the entire organization, consider testing with a pilot group to ensure everything functions correctly.
Opensense Support
For further assistance, contact Opensense Support:
Email: help@opensense.com
Knowledge Base: help.opensense.com