Adding headshots to email signatures
Overview
Section titled “Overview”Before you can add headshots to a signature, the signature’s HTML code must include a headshot placeholder. If you have any questions, contact help@opensense.com.
You can make the image inline, which changes how images are delivered. See Inline vs. hosted images.
There are three ways to get headshots into signatures: automatically from your directory, from directory thumbnails, or by uploading them to Opensense.
Directory (automatic) headshots
Section titled “Directory (automatic) headshots”Contact help@opensense.com for more information.
Headshots using directory thumbnails
Section titled “Headshots using directory thumbnails”A URL in your signature design automatically pulls an image associated with an employee from your directory. If there’s no headshot, you can either collapse the photo placeholder in the signature, or fall back to a photo file named default_photo in the Opensense image repository.
The link pulls images in this order:
- Image bucket:
username.png - Image bucket:
username.jpg - Google or Microsoft 365 profile photo
- Image bucket:
default_photo.jpg
For help using this URL, or with any questions, email help@opensense.com.
Upload headshots into Opensense
Section titled “Upload headshots into Opensense”Preparing the image files
Section titled “Preparing the image files”Prepare your image files as JPEG, JPG, or PNG files.
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Name each user’s headshot with their username. File names must be all lowercase letters.
-
Name the default photo, which appears if no headshot is found,
default_photo.
Uploading the headshots
Section titled “Uploading the headshots”Upload headshots one at a time, or in bulk, with the same naming rules.
- Go to Manage > Assets, on the Images tab.
- Select New Image in the upper-right corner.
- Select Single Upload to upload one headshot, or Bulk Upload to upload several at once.
What’s next
Section titled “What’s next”For further help, contact Opensense Support at help@opensense.com.