Opensense on Google Workspace
  • 13 Jan 2024
  • 3 Minutes to read
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Opensense on Google Workspace

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Article summary

Things to keep in mind

There are a few examples where an Opensense Signature will not transform:

  1. View emails in your Sent Mail folder:
    • Opensense signatures will appear "un-transformed" in your Sent Mail folder.
    • When replying/forwarding an item from the Sent Mail folder, the un-transformed signature block on the original Sent Email will be removed.
  2. Sending an email to yourself: jane.doe@abc.com to jane.doe@abc.com
  3. Sending an email to your own email alias: jane.doe@abc.com to jane@abc.com
  4. Sending an email to a linked personal email on the iPhone app. The iPhone app allows for the transfer of emails between linked email addresses. Therefore, the email will not pass through Opensense, and will not transform.
If you have any questions, please reach out to help@opensense.com

How to Check your Opensense Signature in Gmail (Web Browser)

  1. Your Opensense signature should automatically sync into your email signature settings, named "My Signature"
  2. To confirm that your signature has been written to Gmail, please refresh your web browser. Go to your Signature Settings by clicking the Gear Icon in the top right, and click Settings.
  3. Within the General tab, scroll down to your Signature Settings, and review the signature named "My Signature".
  4. Ensure that "My Signature" is selected as the default option for "for new emails use" and "on reply/forward use". 
  5. If you have multiple email addresses, you will need to complete this step for each email address. Community branding will update automatically according to the email address you are currently using.
  6. Scroll to the bottom of the settings page. Click Save Changes.
  7. Before sending a test email, click refresh at the top of the page to refresh your Gmail browser.

How to Configure your Email Signature in Outlook for PC

  1. Open the Opensense Notification email. Copy the whole Opensense Raw Signature to clipboard. 
  2. Compose a new email.
  3. Click on “Signature” → “Signatures” in the top ribbon. 
  4. In the "Signatures and Stationary" window click on New.
  5. Name the signature "Opensense".
  6. Paste the copied raw signature in the field at the bottom. 
  7. Enable the Opensense signature for both "New messages" and "Replies/forwards". 
  8. Click "Ok"
  9. Your Opensense signature will now appear automatically in emails you compose 

Configuring Outlook for Mac

  1. Open the Opensense Notification email. Copy the whole Opensense Raw Signature to your clipboard. 
  2. Go into the Outlook Prefences → Signatures
  3. Create a new signature by clicking on the "+" icon.
  4. Name the new signature "Opensense" 
  5. Paste the copied raw signature in the "Signature" field.
  6. Enable the Opensense signature for both "New messages" and "Replies/forwards". 
  7. Save the signature.
  8. Your Opensense signature will now appear in any emails you compose. 

Configuring Mac Mail

  1. Open the Opensense Notification email. Copy the whole Opensense Raw Signature to clipboard. 
  2. In the Mail app on your Mac, choose Mail > Preferences > Signatures.
  3. In the left column, select the email account where you want to use the signature (Business email addresses only).
  4. Click the Add button ("+" below the middle column).
  5. In the middle column, type a name for the signature. The name appears in the Signature pop-up menu when you write a message.
  6. In the right column, paste the Opensense plain text that you received in your Opensense Notification email. 
  7. Your Opensense signature should automatically appear in work emails you compose!

Configuring in the Gmail Mobile App

  1. Open the Opensense Notification email. Highlight and copy the entire Opensense Raw Signature. 
  2. In the Gmail Mobile app, go to Menu > Settings 
  3. Click on your account.
  4. Click on Signature Settings. 
  5. Paste the copied raw signature in the field (screenshot below).
  6. Ensure the Mobile signature is enabled. 
  7. The Opensense Signature will now be added to your email automatically after is sent!

Configuring iPhone Native Email App

  1. Open the Opensense Notification email, highlight the entire Opensense Raw Signature, and copy it. 
  2. Press the Home button to return to your Home screen
  3. Launch Settings from your Home screen
  4. Tap Mail
  5. Tap Signature under the Mail section 
  6. Paste in your Opensense Signature. You can now exit the Signature Settings. 
  7. Your Opensense Signature will automatically appear in emails you compose! 

Configuring Android Mail

  1. Open the Opensense Notification email, highlight the entire Opensense Raw Signature, and copy it.
  2. In the top right of the Android Mail App, press the menu button that looks like a vertical ellipses (3 dots). Then press Settings
  3. In the Settings menu, tap General Settings 
  4. Ensure that Use Signature is ticked and then tap Signature
  5. Remove any text that is currently in the signature text area. Once removed, paste in the Opensense Raw Signature, and press Save once you are finished. 
  6. Your Opensense Signature is now in place for the Android mail app!

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