Saving your signature block in Google Workspace email apps

Overview

Your Opensense signature block arrives in an Opensense notification email, or is pushed into Gmail for you. When you compose, it appears as plain text. When you send, Opensense transforms it into your full signature design. See What is the Opensense signature block?

To set it up, for each email app and device you send email from:

1. Open the Opensense notification email, then highlight and copy the entire signature block (the “raw signature”).
2. Open the app below, paste the signature block into its signature settings, and make it the default.

Things to keep in mind

When your signature won’t transform

• Viewing emails in your Sent folder. Opensense signatures appear “un-transformed” in your Sent folder. When you reply to or forward an email from the Sent folder, the un-transformed signature block on the original sent email is removed.
• Sending an email to yourself, for example from jane.doe@abc.com to jane.doe@abc.com.
• Sending an email to your own email alias, for example from jane.doe@abc.com to jane@abc.com.
• Sending an email to a linked personal email in the iPhone app. The iPhone app can transfer emails between linked email addresses, so the email doesn’t pass through Opensense, and won’t transform.

If you have any questions, contact help@opensense.com.

Gmail on the web

Your Opensense signature should sync automatically into your Gmail signature settings, as a signature named My Signature. To check it:

1. Refresh your web browser.
2. Select the gear icon in the upper right, then See all settings.
3. On the General tab, scroll down to Signature, and review the signature named My Signature.
4. Make sure My Signature is the default for both For new emails use and On reply/forward use. If you have multiple email addresses, do this for each one. Branding updates automatically, according to the email address you’re using.
5. Scroll to the bottom of the page, and select Save Changes. Refresh Gmail before you send a test email.

Desktop apps

Outlook for Windows

1. Compose a new email.
2. On the ribbon, select Signature > Signatures.
3. In the Signatures and Stationery window, select New, and name the signature Opensense.
4. Paste the signature block in the field at the bottom.
5. Set the Opensense signature for both New messages and Replies/forwards.
6. Select OK. Your Opensense signature now appears in emails you compose.

New Outlook for Windows: go to Settings > Accounts > Signatures, select Add signature, name it Opensense, paste the signature block, and choose it for new messages and for replies and forwards.

Outlook for Mac

1. Go to Outlook > Settings (Preferences in older versions), and select Signatures.
2. Select + to create a signature, and name it Opensense.
3. Paste the signature block in the Signature field.
4. Set the Opensense signature as the default for both New messages and Replies/forwards.
5. Save the signature. Your Opensense signature now appears in emails you compose.

Apple Mail on a Mac

1. In the Mail app, choose Mail > Settings (Preferences in older versions of macOS), then select Signatures.
2. In the left column, select the email account to use the signature with (business email addresses only).
3. Select + below the middle column, and type a name for the signature. The name appears in the Signature menu when you write a message.
4. In the right column, paste the signature block. Your Opensense signature now appears in emails you compose.

Mobile apps

Gmail mobile app

1. In the Gmail app, tap the menu, then Settings.
2. Tap your account, then Signature settings.
3. Paste the signature block in the field, and make sure Mobile Signature is turned on.
4. The Opensense signature is now added to your emails automatically after they're sent.

iPhone Mail app

1. Open Settings, and tap Apps > Mail (on iOS 17 and earlier, tap Mail).
2. Under Composing, tap Signature.
3. Touch and hold the empty signature field, and paste the signature block. If you have more than one account, tap Per Account first.
4. Leave the settings. Your Opensense signature now appears in emails you compose.

Android Mail app

1. In the upper right of the Mail app, tap the menu (three vertical dots), then Settings.
2. Tap General Settings.
3. Make sure Use Signature is selected, then tap Signature.
4. Remove any text in the signature field. Then paste the signature block, and tap Save. Your Opensense signature now appears in emails you compose.

The menu names can differ between Android mail apps and device makers.

What’s next

• Common signature block questions
• Saving your signature block in Microsoft 365 email apps
• Fixing duplicate email signatures in Google Workspace

For further help, contact Opensense Support at help@opensense.com.