Saving your signature block in Microsoft 365 email apps

Overview

Your Opensense signature block arrives in an Opensense notification email. When you compose, it appears as plain text. When you send, Opensense transforms it into your full signature design. See What is the Opensense signature block?

To set it up, for each email app and device you send email from:

1. Open the Opensense notification email, then highlight and copy the entire signature block (the “raw signature”).
2. Open the app below, paste the signature block into its signature settings, and make it the default.

Things to keep in mind

When your signature won’t transform

• Viewing emails in your Sent folder. Opensense signatures appear “un-transformed” in your Sent folder. When you reply to or forward an email from the Sent folder, the un-transformed signature block on the original sent email is removed.
• On some versions of Outlook, out-of-office replies and calendar invites.
• Sending an email to yourself, for example from jane.doe@abc.com to jane.doe@abc.com.
• Sending an email to your own email alias, for example from jane.doe@abc.com to jane@abc.com.
• Sending an email to a linked personal email in the iPhone app. The iPhone app can transfer emails between linked email addresses, so the email doesn’t pass through Opensense, and won’t transform.

If you have any questions, contact help@opensense.com.

Desktop apps

Outlook for Windows

1. Compose a new email.
2. On the ribbon, select Signature > Signatures.
3. In the Signatures and Stationery window, select New, and name the signature Opensense.
4. Paste the signature block in the field at the bottom.
5. Set the Opensense signature for both New messages and Replies/forwards.
6. Select OK. Your Opensense signature now appears in emails you compose.

New Outlook for Windows: go to Settings > Accounts > Signatures, select Add signature, name it Opensense, paste the signature block, and choose it for new messages and for replies and forwards.

Outlook for Mac

1. Go to Outlook > Settings (Preferences in older versions), and select Signatures.
2. Select + to create a signature, and name it Opensense.
3. Paste the signature block in the Signature field.
4. Set the Opensense signature as the default for both New messages and Replies/forwards.
5. Save the signature. Your Opensense signature now appears in emails you compose.

Apple Mail on a Mac

1. In the Mail app, choose Mail > Settings (Preferences in older versions of macOS), then select Signatures.
2. In the left column, select the email account to use the signature with (business email addresses only).
3. Select + below the middle column, and type a name for the signature. The name appears in the Signature menu when you write a message.
4. In the right column, paste the signature block. Your Opensense signature now appears in emails you compose.

Mobile apps

Outlook mobile app

1. Open the Outlook app's Settings.
2. Under Mail, tap Signature.
3. Paste the signature block in the field. Your Opensense signature now appears in emails you compose.

iPhone Mail app

1. Open Settings, and tap Apps > Mail (on iOS 17 and earlier, tap Mail).
2. Under Composing, tap Signature.
3. Touch and hold the empty signature field, and paste the signature block. If you have more than one account, tap Per Account first.
4. Leave the settings. Your Opensense signature now appears in emails you compose.

Android Mail app

1. In the upper right of the Mail app, tap the menu (three vertical dots), then Settings.
2. Tap General Settings.
3. Make sure Use Signature is selected, then tap Signature.
4. Remove any text in the signature field. Then paste the signature block, and tap Save. Your Opensense signature now appears in emails you compose.

The menu names can differ between Android mail apps and device makers.

What’s next

• Common signature block questions
• Saving your signature block in Google Workspace email apps
• Editing your signature block data

For further help, contact Opensense Support at help@opensense.com.