Office 365 - Signature Deployment Best Practices and End User Experience

Updated 2 weeks ago by Tori Scharadin

Group Policy Object (GPO) with Azure Active Directory

Deployment Tips and Best Practices:

  • Your System Admin runs the script
  • Best day to deploy: any
  • Questions from end users tend to subside after a week or so
  • Announcement on an all hands meeting is helpful for an engaging launch
  • Reminder emails leading up to launch will reduce internal support requests

End User Experience: 

  • the Opensense signature will be each user's default signature in their Outlook desktop client once the script is run (check with your technical team if they have modified the script and what behaviors to expect). 
  • The default signature will appear as plain text in Outlook, and the recipient will always receive a beautiful email signature design that is centrally managed by Marketing. Your branded Opensense Signature Instructions document showcases this transformation.

Stamping

Deployment Tips and Best Practices:

  • Best time to deploy: End of the week
  • Updating the stamping rule in the Microsoft Exchange Admin Center can take up to 48 hours to fully adjust (this is on the Microsoft side, unrelated to Opensense)
  • Questions from end users tend to subside after a week or so
  • Announcement on an all hands meeting is helpful for an engaging launch
  • Reminder emails leading up to launch can reduce internal support requests

End User Experience: 

  • Employees will need to remove their old signature from their devices if they had one
  • Upon deployment, emails sent from their corporate email address(es) will have the Opensense signature "stamped" onto the email after the email is sent.
  • No signature will be visible in the body of sent emails

Push to Email

Deployment Tips and Best Practices:

  • Best day to deploy: early in the week to spur adoption through-out the rest of the week.
  • Questions from end users tend to subside after a week or so
  • Announcement on an all hands meeting is helpful for an engaging launch
  • Reminder emails leading up to launch will reduce internal support requests

End User Experience:

  • Employees will receive their customized Opensense signature in their inbox on every device. They will need to complete a simple one time copy and paste of their Opensense signature into any devices they are sending emails from. Your branded Opensense Signature Instructions document contains set up instructions for Major desktop and mobile devices
  • The default signature will appear as plain text, and the recipient will always receive the beautiful, highly engaging email signature design that is centrally managed by Marketing. Your branded Opensense Signature Instructions document showcases this transformation.


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