When you deploy Opensense signatures in bulk to Google Workspace (formerly G Suite) users, a little preparation keeps the launch smooth:
- Announce an all-hands meeting, for an engaging launch.
- Send a reminder email (or two) leading up to launch, to reduce internal support requests.
- Expect support requests to subside about a week after launch.
There are two ways to deliver the signatures: push them to Gmail, or push them to employees by email. Your branded Opensense Signature Instructions document supports both, and the table below compares them.
| Deployment tip |
Push to Gmail |
Push to email |
| Best day to deploy |
Any day |
Early in the week, to spur adoption through the rest of the week |
| Where the signature goes |
Opensense writes to My Signature in Gmail's signature settings, as shown in your branded Opensense Signature Instructions document. If My Signature is already in use, what's there is overwritten. |
Employees receive their customized Opensense signature in their inbox, on every device |
| What employees do |
They may need to refresh the browser page for the new signature to show in their account. As an extra check, they can make sure that My Signature is the default for new messages and replies, by following the instructions in the document. |
A simple, one-time copy and paste of their Opensense signature into every device they send email from. Your branded Opensense Signature Instructions document has setup instructions for major desktop and mobile devices. |
| Signature position in threads |
The Opensense Signature Guide shows how to stop Google from moving the signature to the bottom of the email thread. This isn't an Opensense setting, but employees and admins have found the instructions useful. |
—Not applicable |
| Plain text in Gmail |
The default signature appears as plain text, and the recipient always receives the robust, highly engaging email signature design that Marketing manages centrally. Your branded Opensense Signature Instructions document explains and shows this transformation. |
For more on pushing to Gmail, see How to use the Pusher for Google Workspace (classic UI).
